How It Works

How the Checker Services Work

SETUP


Step 1: The client determines what activities are important enough to check, record, and report with a date/time stamp.

Step 2: The client determines which “types” to associate with each activity.  Types could include:

  • People
  • Locations
  • Items
  • Observations
  • Actions
  • Numbers/Count


Step 3: The client decides what “organizational” setup they want for their data base. Basic determinations include:

  • Will there be a single site or multiple sites?
  • Will there be a single service provider or multiple service providers?
  • Will there be a single client or multiple clients?
  • How many organizational levels exist above the site?
  • How do you want to combine the sites to maintain organizational integrity?
  • At what organizational level do you want the types to originate? For example, location and item types are normally at the site level and people are commonly at one level above.


Step 4: The client determines the quantity of type “tags” per site. For example, how many People tags? Location tags? Item tags? The other types (observations, actions, number/count) are handled by the Message Pad. During setup the client may give the tags specific names which make them unique to that organization. Currently, tags can be either iButtons or barcode labels. The reader or scanner will record each tag along with the date and time it was read or scanned.

  1. Normally generic people, location, and item tags are sent to the client. They become unique when the client completes the appropriate Entry Form on their web site. The client then places the location and item tags appropriately, and distributes the people tags with an accompanying key fob. (See Software Services)
  2. Normally during set-up the important observation and action types are determined by the client. However the tags are normally produced by Oversight-Inc and sent with the Message Pads (MP). The numbers and counting capability are pre-defined and included with the MP. (See Message Pad)

SETUP COMPLETE

Data Collection Begins: Once the types have been determined and the tags created, the actual Checker data collection can begin.

Transferring date to your Data Base: After collection, the data is sent (uploaded) to the Client’s portion of the Oversight-Inc server.  Our software processes the data to create information with all the type associations requested by the client. The associated information is now securely stored in the client’s portion of the Oversight-Inc server. (See Overview)

NOTE: If the client has chosen to include the Phone In option, in addition to the alerts being provided real time, that data will also be included in their data base.

Reports immediately available after transfer: The Oversight-Inc report writer creates the reports by site and appropriate organizational level. They may be accessed by any authorized user on any computer, anywhere.

Additionally, if requested, critical information may be emailed separately to the designated addressees.